SPTC Club Rules

SPTC Rules as at November 2020


1. Rules
The South Petherton Tennis Club “Regulations”, “Regulations for Junior Members” and “Rules of Court Etiquette” form
an integral part of these “Rules”, which it is assumed each Member has read.


2. Name and Objects
The Club, founded in the early 1960s, shall be named “South Petherton Tennis Club” and shall have for its objects the
provision of tennis, social and other facilities for its Members.


3. Constitution
The Club is constituted by these rules as a non-profit-making Members Club. In no circumstances during the
continuance of the club, nor at nor after its dissolution, shall any assets or surplus funds be distributed to any Member
nor to any organisation which is not itself either constituted as non-profit-making or a charity.


4. Affiliation
The Club is affiliated to The Lawn Tennis Association through the Somerset LTA and conforms to the rules of these
organisations in so far as they can apply. The Club is an LTA Registered Venue which is renewed annually.


5. Classes of Membership and Subscription Rates
• Adult (full member)
• Joint Adult (2 persons resident at the same address. Full members)
• Family (2 Adults and up to 4 children under the age of 18. Adults are full members)
• Senior (aged over 80)
• Student (student over 16 in full time education)
• Junior (under 16)
• Playing Parent (to play only with designated junior(s))

The subscription year runs from 1st April until 31st March of each year.


The annual subscription rate shall be determined at the Club’s Annual General Meeting (AGM) and the current rates
posted on the club’s Membership Page.


All annual subscriptions shall be payable by 30th April, and if after a reminder has been given a subscription is not paid
by 1st June; the defaulter shall cease to be a member. There shall be a reduction in cost for those members paying dues
before 30th April.


For a new member wishing to join after the 30th July the Committee may at their discretion accept a proportionately
reduced subscription for the part year. Likewise they may offer a refund to a member who becomes unable to use the
club for a substantial part of the year on account of injury, illness or departure from the district.


6. Accountancy Year
Except for the purposes of subscriptions, the Club’s Financial Year shall run from 1st November to 31st October and the
accounts submitted to the AGM shall be prepared accordingly.


7. Election of Members
Honorary Membership, Presidents and Vice Presidents (other than temporary in accordance with rule 9) including Honorary Life Membership shall be strictly limited and at the discretion of the Committee, by way of reward for special
services to the Club.


For other classes of membership set out in rule 4, an application form is to be completed and passed to an officer of the
club with the relevant subscription.


The Committee shall have power to limit the numbers of Members if they consider this necessary.


The Club is committed to the principle of equality of opportunity.


8. Suspension or Expulsion
The Committee shall have the power to terminate or suspend the membership of any Member or to exclude any
Member or Visitor whom it considers guilty of a breach of these rules or of misconduct, or offensive behaviour to any
other Member, Visitor or Employee, whether on the Club’s premises or elsewhere.


9. Injury, Loss of Property, etc.
Members or Visitors leaving unattended rackets, clothing or other property at the club do so at their own risk and the
Club shall not be responsible for any loss or damage to property.


By entering the clubhouse or courts, persons accept and acknowledge that they do so at their own risk and that they must exercise care to avoid loss, damage or injury to themselves and others.


The club shall have no liability whatsoever for loss, damage or injury resulting from any cause including fixtures, fittings, appliances and equipment on the premises and injury while on the courts howsoever caused.


10. Visitors and Temporary Members
If Adult or Junior Member of the club wishes to play with a guest, who is not a member of the club, then that member
is responsible for the payment of £3.00 for each visitor, preferably to be paid by bank transfer to the Club’s bank
account, and enter the name of each guest in the Visitors Book located in the Clubhouse.


Each guest may play at the Club for a maximum of FIVE times in any calendar year except with special permission of the Committee.

Every member of a visiting match team and every competitor in a tournament at the club will be an Honorary Member
for the day or duration of the tournament.

Temporary members, not permanently resident within 40 miles of the club or resident in the area for a short period,
may be admitted at a reduced subscription at the discretion of the Committee.


11. Management
The management of the club shall be in the entire control of Committee of Members including the Officers, who shall
be a Chair, Honorary Secretary, Honorary Treasurer, Men’s, Ladies’ and Mixed team’s Captains (but if more than one of
these offices are held by a single person, no extra Committee vacancy shall be created).


All shall be elected for the year at the AGM, except that the elected Committee shall have the power to fill any casual vacancy.


The Committee shall elect Members in accordance with rule 6 and shall from time to time make and revise the Club’s Rules and Regulations and shall have the power to decide any matter outside of these Rules and Regulations.


They shall meet at least four times per year and additionally as circumstances may require. The quorum at a Committee meeting shall be four and in the event of equality of voting the Chair shall have a second casting vote.


The Committee may delegate any part of its duties to one or more sub-committees which may be composed of any members of the Club. Any sub-committee to control a bar supplying intoxicating liquor shall be appointed in accordance with the Licensing requirements.


12. General Meeting
An AGM shall be held each year between 10th November and 10th December inclusive.

The Committee shall call an Extraordinary GeneralMeeting (EGM) at their discretion or within one month of receipt by
the Honorary Secretary of a requisition signed by 20 members or if the total membership is less than 100, by one fifth
of the members, stating the business proposed to be transacted.


Any member wishing to propose a resolution at the AGM must send a copy to the Honorary Secretary before 1st November so that provision may be made on the Agenda.

The Honorary Secretary must send every member (other than temporary members) at least seven days’ notice of any
general meeting together with a copy of the Agenda.

The business of the AGM shall be the confirmation of the minutes of the previous AGM and of any subsequent EGMs,
the consideration of the Committee’s report and the Honorary Treasurer’s Accounts for the year, the election of
Officers and Committee for the ensuing year, the appointment of any Honorary Auditor/Examiner of Accounts, and any
items of which notice has been given and details included in the Agenda.


The business of an EGM shall be in accordance with the requisition under which it was summoned and Agenda issued.


At any general meeting further business may be accepted at the discretion of the Chair, provided that it does not call for alteration of the Rules, the winding up of the Club, the transfer of any of the Club’s assets, the borrowing of money, or any expenditure not within the immediate financial resources of the Club.

Every Member shall be entitled to be present and to speak at any general meeting and, if aged 18 years or over, to
vote. In the event of an equality of votes the Chair shall have a second of casting vote.

At any general meeting the quorum shall be 8 members entitled to vote.


13. Rules and Regulations
A copy of the Club’s “Rules”, “Regulations”, “Regulations for Junior Members” and “Rules of Court Etiquette” made by
the Committee under rule 11 shall be prominently displayed at all times on the Club’s noticeboard and website and all

Members shall be deemed conversant therewith.


The Rules shall not be altered except at a general meeting after due notice and then only provided that two-thirds of
those present and voting are in favour.


The Regulations shall be made and periodically revised by the Committee.


14. Safeguarding
As an LTA Registered Venue, SPTC provides a safe environment for all its Members. Full details of Safeguarding can be
found on the Club’s website.


15. Dissolution
The Club shall be dissolved on the passing of a resolution to that effect at a general meeting after due notice, by at least
two-thirds of those present and voting. Such a meeting shall appoint a Committee to wind up the affairs of the Club and
shall give directions as to the disposal of any assets, within the scope of Rule 2.

16. Exceptional Circumstances
In exceptional circumstances where an interpretation or modification of the rules is needed to react to an urgent or
unforeseen event and for the wellbeing of the Club, the Chair and at least one other, either The Honorary Secretary or the Honorary Treasurer, may take such action that is required even if that action is outside of the published rules. Any
such action must be reviewed as an agenda item at the next general meeting.